MAHINDRA & MAHINDRA LIMITED 10 (ii) Enter the login credentials (i.e. User ID and password). In case of physical folio, User ID will be EVEN followed by folio number. In case of Demat account, User ID will be your DP ID and Client ID. However, if you are already registered with KFin for e-voting, you can login by using your existing User ID and password for casting your vote. (iii) After entering these details appropriately, click on “LOGIN”. (iv) You will now reach password change Menu wherein you are required to mandatorily change your password. The new password shall comprise of minimum 8 characters with at least one upper case (A-Z), one lower case (a-z), one numeric value (0-9) and a special character (@,#,$, etc.). The system will prompt you to change your password and update your contact details like mobile number, email ID etc. on first login. You may also enter a secret question and answer of your choice to retrieve your password in case you forget it. It is strongly recommended that you do not share your password with any other person and that you take utmost care to keep your password confidential. (v) You need to login again with the new credentials. (vi) On successful login, the system will prompt you to select the “EVENT” i.e. Mahindra & Mahindra Limited. (vii) On the voting page, enter the number of shares (which represents the number of votes) as on the cut-off date under “FOR/AGAINST” or alternatively, you may partially enter any number in “FOR” and partially “AGAINST” but the total number in “FOR/AGAINST” taken together shall not exceed your total shareholding as on the cut-off date. You may also choose the option ABSTAIN. If the Member does not indicate either “FOR” or “AGAINST” it will be treated as “ABSTAIN” and the shares held will not be counted under either head. (viii) Voting has to be done for each item of the notice separately. In case you do not desire to cast your vote on any specific item, it will be treated as abstained. (ix) Members holding multiple folios/ demat accounts shall vote separately for each folio/ demat account. (x) You may then cast your vote by selecting an appropriate option and click on “Submit”. (xi) A confirmation box will be displayed. Click “OK” to confirm else “CANCEL” to modify. Once you have voted on the resolution(s), you will not be allowed to modify your vote. (xii) Corporate/Institutional Members (i.e. other than Individuals, HUF, NRI etc.) are required to send scanned certified true copy (PDF Format) of the Board Resolution/Authority Letter etc., duly authorising their authorized representative(s) to attend the AGM through VC/ OAVM on its behalf and to vote through remote e-voting to the Scrutiniser at his e-mail ID
[email protected] with a copy marked to
[email protected] and to the Company at
[email protected] . It should reach the Scrutiniser & the Company by email not later than Thursday, 6 th August, 2020 (5:00 p.m. IST). In case if the authorized representative attends the Meeting, the above mentioned documents shall be submitted before the commencement of AGM. b. In case e-mail ID of a Member is not registered with the Company/ Depository Participant(s), then such Member is requested to register/update their e-mail addresses with the Depository Participant (in case of Shares held in dematerialised form) and inform KFin at the email ID
[email protected] (in case of Shares held in physical form): (i) Upon registration, Member will receive an e-mail from KFin which includes details of E-Voting Event Number (EVEN), USER ID and password. (ii) Please follow all steps from Note. No. 24(a) (i) to (xii) above to cast your vote by electronic means. 25. OTHER INSTRUCTIONS: a. In case of any query and/or grievance, in respect of voting by electronic means, Members may refer to the Help & Frequently Asked Questions (FAQs) and E-voting user manual available at the download Section of https://evoting.karvy.com or contact at
[email protected], or Mr. Sri Sai Karthik Tikkisetti, Manager - Corporate Registry, KFin at KFintech, Selenium, Tower B, Plot No. 31-32, Gachibowli, Financial District, Nanakramguda, Hyderabad, Telangana – 500 032 or at the email ID
[email protected] or on phone No.: 040-6716 1500 or call KFin’s toll free No.: 1800-3454-001 for any further clarifications. b. You can also update your mobile number and e-mail ID in the user profile details of the folio which may be used for sending future communication(s). c. The remote e-voting period commences on Monday, 3 rd August, 2020 (9:00 a.m. IST) and ends on Thursday, 6 th August, 2020 (5:00 p.m. IST). During this period, Members of the Company, holding shares either in physical form or in dematerialised form, as on the cut-off date Friday, 31 st July, 2020 may cast their votes electronically.