annual-report-FY2020

MAHINDRA & MAHINDRA LIMITED 11 The remote e-voting module shall be disabled for voting thereafter. Once the vote on a resolution(s) is cast by the Member, the Member shall not be allowed to change it subsequently. A person who is not a Member as on the cut- off date should treat this Notice for information purposes only. d. The voting rights of Members shall be in proportion to their share in the paid-up equity share capital of the Company as on Friday, 31 st July, 2020, being the cut-off date. Members are eligible to cast vote only if they are holding shares as on that date. e. In case a person has become a Member of the Company after dispatch of AGM Notice but on or before the cut-off date for E-Voting, i.e. Friday, 31 st July, 2020, he/she/it may obtain the User ID and Password in the manner as mentioned below: (i) If the mobile number of the Member is registered against Folio No./DP ID Client ID, the Member may send SMS: MYEPWD <space> Folio No. or DP ID Client ID to +91 9212993399. In case of physical holding, prefix Folio No. with EVEN. Example for NSDL: MYEPWD <SPACE> IN12345612345678 Example for CDSL: MYEPWD <SPACE> 1402345612345678 Example for Physical: MYEPWD <SPACE> XXXX1234567890 (XXXX being EVEN) (ii) If e-mail address or mobile number of the Member is registered against Folio No./DP ID Client ID, then on the home page of https:// evoting.karvy.com , the member may click “Forgot Password” and enter Folio No. or DP ID Client ID and PAN to generate a password. (iii) Member may call KFin toll free number 1800-3454-001. (iv) Member may send an e-mail request to [email protected] . KFin shall send User ID and Password to those new Members whose e-mail IDs are available. 26. VOTING AT THE AGM: a. The procedure for e-voting during the AGM is same as the instructions mentioned above for remote e-voting since the Meeting is being held through VC/OAVM. b. The e-voting window shall be activated upon instructions of the Chairman of the Meeting during the AGM. c. E-voting during the AGM is integrated with the VC/OAVM platform and no separate login is required for the same. d. Only those Members/ Shareholders, who will be present in the AGM through VC/OAVM facility and have not cast their vote on the Resolutions through remote e-voting and are otherwise not barred from doing so, shall be eligible to vote through e-voting system in the AGM. e. Members who have already cast their votes by remote e-voting are eligible to attend the Meeting through VC/OAVM; however, these Members are not entitled to cast their vote again during the Meeting. A Member can opt for only single mode of voting i.e. through Remote e-voting or voting through VC/OAVM mode during the AGM. 27. The results shall be declared not later than forty- eight hours from conclusion of the Meeting. The results declared along with the Scrutiniser’s Report will be placed on the website of the Company at https://www.mahindra.com and the website of KFin: https://evoting.karvy.com immediately after the results are declared and will simultaneously be forwarded to BSE Limited and National Stock Exchange of India Limited, where Equity Shares of the Company are listed and shall be displayed at the Registered Office as well as at the Corporate Office of the Company. 28. PROCEDURE FOR REGISTERING THE EMAIL ADDRESSES AND OBTAINING THE AGM NOTICE AND E-VOTING INSTRUCTIONS BY THE MEMBERS WHOSE EMAIL ADDRESSES ARE NOT REGISTERED WITH THE DEPOSITORIES (IN CASE OF MEMBERS HOLDING SHARES IN DEMAT FORM) OR WITH KFIN (IN CASE OF MEMBERS HOLDING SHARES IN PHYSICAL FORM) : I. Those Members who have not yet registered their email addresses are requested to get their email addresses registered by following the procedure given below: a. Members holding shares in demat form can get their email ID registered by contacting their respective Depository Participant. b. Members holding shares in physical form may register their email address and mobile number with KFin Technologies Private Limited by sending an email request at the email ID [email protected] along with signed scanned copy of the request letter providing the email address, mobile number, self-attested copy of the PAN card and copy of the Share Certificate for registering their email address and receiving the AGM Notice and the e-voting instructions. II. To facilitate Members to receive this Notice electronically and cast their vote electronically, the Company has made special arrangements with KFin for registration of email addresses of the Members in terms of the MCA Circulars. Eligible Members who have not submitted their email address to the Company or KFin are required to