annual-report-FY2021

159 MAHINDRA & MAHINDRA LTD. INTEGRATED ANNUAL REPORT 2020-21 The attendance of the Directors at these Meetings held during the year, was as under: AGM and Board Attendance Name of the Directors AGM 7 th August, 2020 Board Meetings 1 2 3 4 5 6 7 Held during tenure Attended % of attendance of a Director 3 rd April, 2020 23 rd April, 2020 12 th June, 2020 7 th August, 2020 10 th November, 2020 5 th February, 2021 26 th March, 2021 Mr. Anand G. Mahindra 7 7 100% Dr. Pawan Goenka* 7 7 100% Dr. Anish Shah 7 7 100% Mr. Rajesh Jejurikar 7 7 100% Mr. Nadir B. Godrej** 4 4 100% Mr. M. M. Murugappan** 4 4 100% Dr. Vishakha N. Desai 7 6 86% Mr. Vikram Singh Mehta 7 7 100% Mr. T. N. Manoharan 7 7 100% Mr. Vijay Kumar Sharma 7 7 100% Mr. Haigreve Khaitan 7 7 100% Ms. Shikha Sharma 7 7 100% Mr. C P Gurnani 7 7 100% Ms. Nisaba Godrej*** 3 3 100% Mr. Muthiah Murugappan*** 3 3 100% % of attendance at a Meeting 100% 100% 100% 100% 92% 100% 100% 100% N.A. N.A. N.A. N.A. N.A. N.A. O N.A. N.A. N.A. N.A. N.A. N.A. N.A. N.A. N.A. N.A. Attended through video conference O Leave of Absence * Ceased as Director w.e.f. 2 nd April, 2021. ** Ceased as Director w.e.f. 8 th August, 2020. ***Appointed as Independent Director with effect from 8 th August, 2020. In view of the massive outbreak caused due to COVID-19 pandemic and severe restrictions imposed to contain the spread, including travel in most parts of the Country, all the Committee and Board Meetings were held through Video Conferencing facility (VC) during the year under review. All Directors were provided VC facility to participate in the Meetings of the Board and of Committees. D. Meetings of Independent Directors The Independent Directors of your Company meet before the Board Meeting without the presence of the Executive Chairman, Managing Director, other Non- Independent Director(s) or any other Management Personnel. These Meetings are conducted in an informal and flexible manner to enable the Independent Directors to, inter alia , discuss matters pertaining to review of performance of Non-Independent Directors and the Board of Directors as a whole, review the performance of the Executive Chairman of the Company (taking into account the views of other Executive and Non‑Executive Directors), assess the quality, quantity and timeliness of flow of information between the Company Management and the Board that is necessary for the Board to effectively and reasonably perform their duties. Five Meetings of Independent Directors were held during the year and these Meetings were well attended by the Independent Directors. E. D irector(s) seeking Appointment/ Re‑appointment Mr. CP Gurnani and Mr. Vijay Kumar Sharma, Directors liable to retire by rotation and being eligible for re‑appointment at the ensuing AGM of your Company, have offered themselves for re-appointment. Further, the Board based on the recommendation of GNRC and subject to approval of the Shareholders of the Company, considered and approved: • Appointment of Ms. Nisaba Godrej (DIN: 00591503) and Mr. Muthiah Murugappan (DIN: 07858587), as Additional Directors (Independent and Non-Executive) on the Board of Directors of the Company, with effect from 8 th August, 2020, to hold office of Independent Directors for a term of 5 (five) consecutive years commencing from 8 th August, 2020 to 7 th August, 2025 (both days inclusive); and • Re-appointmentofMr.T.N.Manoharan(DIN: 01186248), as Independent Director of the Company for another term of 5 (five) consecutive years from 11 th November, 2021 to 10 th November, 2026 (both days inclusive).