annual-report-FY2021

175 MAHINDRA & MAHINDRA LTD. INTEGRATED ANNUAL REPORT 2020-21 C. Stakeholders Relationship Committee The Company’s Stakeholders Relationship Committee functions under the Chairmanship of Mr. Haigreve Khaitan, Independent Director. Moreover, the Board at its Meeting held on 26 th March, 2021 re-constituted the Stakeholders Relationship Committee and appointed Dr. Anish Shah as the Member of the Committee with effect from 2 nd April, 2021. Mr. Anand G. Mahindra and Dr. Vishakha N. Desai are the other Members of the Committee. Dr. Pawan Goenka ceased to be a Member of the Committee with effect from 2 nd April, 2021, upon cessation as a Director of the Company. Mr. Narayan Shankar, Company Secretary is the Compliance Officer of the Company. The Committee meets, as and when required, to inter alia , deal with matters relating to transmission of shares, issue of duplicate share certificates, issue of new share certificates (including for transfer to Investor Education & Protection Fund as per the provisions of the Act and Rules framed thereunder), resolve the grievances of security holders of the Company including complaints related to dematerialisation of shares, non-receipt of annual report, non-receipt of declared dividends, issue of new/duplicate certificates etc., review of measures taken for effective exercise of voting rights by Shareholders, review of adherence to the service standards adopted by the Company in respect of services being rendered by the Registrar & Transfer Agent, review of various measures and initiatives taken by the Company for reducing the quantum of unclaimed dividends and ensuring timely receipt of dividend warrants/demand drafts/annual reports/statutory notices by the Shareholders of the Company. With a view to expedite the process of share transfers/transmission necessary authority has been delegated to certain officers of the Company. The Committee is authorised to approve request for transmission of shares and issue of duplicate share certificates. The role and terms of reference of the Committee cover the areas as contemplated under Regulation 20 read with Part D of Schedule II of the Listing Regulations and Section 178 of the Act, as applicable, besides other terms as referred by the Board of Directors. As per section 178(7) of the Act and the Secretarial Standards, the Chairman of the Committee or, in his absence, any other Member of the Committee authorised by him in this behalf shall attend the General Meetings of the Company. The Chairman of the Committee, Mr. Haigreve Khaitan was present at the 74 th AGM of the Company held on 7 th August, 2020. Apart from the Meeting(s), urgent business (including approvals for issue of duplicate Share Certificates) was transacted through Circular Resolution(s). Subsequently, these Resolution(s) are noted in the Meeting held after the date on which the Circular Resolution(s) is/are passed by the Members. The Committee met twice during the year under review on 11 th June, 2020 and 4 th February, 2021. The attendance at the Meetings was as under: Name of the Directors Committee Meetings 1 2 Held during tenure Attended % of attendance of a Member 11 th June, 2020 4 th February, 2021 Mr. Haigreve Khaitan (Chairman) 2 2 100% Mr. Anand G. Mahindra 2 2 100% Dr. Pawan Goenka @ 2 2 100% Dr. Vishakha N. Desai 2 2 100% % of attendance at a Meeting 100% 100% Stakeholders Relationship Committee Meeting Attended through video conference @ Ceased to be a Director and thereby Member of the Committee with effect from 2 nd April, 2021.