184 COMPANY OVERVIEW BOARD’S REPORT MANAGEMENT DISCUSSION AND ANALYSIS CORPORATE GOVERNANCE BUSINESS RESPONSIBILITY REPORT STANDALONE ACCOUNTS CONSOLIDATED ACCOUNTS FAQs for the Shareholders The Investor Relations page of the Company’s website provides more than 50 Frequently Asked Questions on various topics related to transfers and transmissions of shares, dematerialisation, nomination, change of address, loss of share certificates, dividend and sub-division of share certificates. In addition, various downloadable forms required to be executed by the Shareholders have also been provided on the website of the Company viz. https://www.mahindra.com/investors/ reports-and-filings. Investor Services Web-based Query Redressal System Members may utilise the facility extended by the Registrar and Transfer Agent for redressal of queries, by visiting https://kprism.kfintech.com/investor/query/ Correspondence.aspx . Investors can submit their query in the option provided on the above website, which would generate a registration number. For accessing the status / response to the query submitted, the grievance registration number can be used at the option “Click here to track your query” on right hand corner of above website. Investors can continue to put an additional query, if any, relating to the grievance till they get a satisfactory reply. Investors can provide their feedback on the services provided by the Company and its Registrar and Transfer Agent by filling the Shareholder Satisfaction Survey form available in Investor Relations page on website of the Company at the web link: https://www.mahindra.com/investors/reports-and-filings. KPRISM Mobile service application by KFintech Members are requested to note that Kfin Technologies Private Limited (KFintech) has launched a mobile application- KPRISM and a website https://kprism. kfintech.com for online service to Shareholders. Members can download the mobile application, register themselves (one time) for availing host of services viz., view of consolidated portfolio serviced by KFintech, Dividend status, requests for change of address, change/update Bank Mandate. Through the Mobile app, members can download Annual Reports, standard forms and keep track of upcoming General Meetings and dividend disbursements. The mobile application would be available for download from Android Play Store. Members may alternatively visit the link https://kprism.kfintech.com/app/ to download the mobile application. VIII. GENERAL SHAREHOLDER INFORMATION Pursuant to Circular issued by Ministry of Corporate Affairs (‘MCA’) dated 5 th May, 2020 read together with MCA General Circular Nos. 14 & 17/2020 dated 8 th April, 2020 and 13 th April, 2020 respectively read with MCA General Circular No. 02/2021 dated 13 th January, 2021, and SEBI’s Circular No. SEBI/HO/CFD/CMD1/CIR/P/2020/79 dated 12 th May, 2020, read with SEBI Circular No. SEBI/HO/CFD/ CMD2/CIR/P/2021/11 dated 15 th January, 2021 companies are allowed to conduct their AGM through video conferencing (VC) or other audio visual means (OAVM) for the calendar year 2021. Accordingly, your Company will be conducting the AGM through VC/OAVM facility. Members can join the AGM in the VC/OAVM mode 30 minutes before the scheduled time of the commencement of the Meeting by following the procedure mentioned in the Notice of AGM, and this mode will be available throughout the proceedings of the AGM. In addition to conducting the AGM through VC/OAVM, the Company would also be providing one-way live webcast of the proceedings of the AGM. Members who are entitled to participate in the AGM can view the proceedings of AGM by logging on the e-voting website of KFintech at https://emeetings.kfintech.com using their secure login credentials. During the live AGM, Members may post their queries in the message box provided on the screen or may submit questions in advance on the email ID of the Company
[email protected] . In case of any query and/or help, in respect of attending AGM through VC/OAVM, Members may refer to the Help & Frequently Asked Questions (FAQs) and VC/ OAVM user manual available at the download Section of https://evoting.kfintech.com (KFintech Website) or contact at
[email protected], orMs. SheetalDoba,Manager - Corporate Registry, KFintech at Selenium, Tower B, Plot No. 31-32, Gachibowli, Financial District, Nanakramguda, Hyderabad, Telangana – 500 032 or at the email ID
[email protected] or on phone No.: 040‑6716 1509 or call KFintech’s toll free No.: 1800‑3094-001 for any further clarifications. 1. 75 th Annual General Meeting Date : 6 th August, 2021 Time : 3:00 p.m. (IST) Venue : Meeting through VC/OAVM 2. Financial Year of the Company The financial year covers the period from 1 st April to 31 st March. 3. Date of Book Closure and Dividend Payment Date Book Closure for Dividend will be from Saturday, 17 th July, 2021 to Friday, 6 th August, 2021, both days inclusive and the Dividend would be paid after 6 th August, 2021.