MAHINDRA & MAHINDRA LTD. | Integrated Annual Report 2022-23

169 COMPANY OVERVIEW BOARD’S REPORT MANAGEMENT DISCUSSION AND ANALYSIS CORPORATE GOVERNANCE BUSINESS RESPONSIBILITY AND SUSTAINABILITY REPORT STANDALONE ACCOUNTS CONSOLIDATED ACCOUNTS As per section 178(7) of the Act and the Secretarial Standard on General Meetings, the Chairman of the Committee or, in his absence, any other Member of the Committee authorised by him in this behalf shall attend the General Meetings of the Company. The Chairman of the Committee, Mr. Haigreve Khaitan was virtually present at the 76 th AGM of the Company held through Video Conferencing facility on 5 th August, 2022. Apart from the Meeting(s), urgent business (including approvals for issue of duplicate Share Certificates) was transacted through Circular Resolution(s). Subsequently, these Resolution(s) are noted in the Meeting held after the date on which the Circular Resolution(s) is/are passed by the Members. Composition and Attendance (in brief): 75% 4 4 100% Independence Members Meetings Attendance The Committee met four times during the year under review on 27 th May, 2022, 4 th August, 2022, 10 th November, 2022 and 9 th February, 2023. The attendance at the Meetings was as under: Name of the Members Committee Meeting Dates and Mode Held during the Year Attended % of attendance of a Member 1 2 3 4 27 th May, 2022 4 th August, 2022 10 th November, 2022 9 th February, 2023 Hybrid Physical Hybrid Physical Mr. Haigreve Khaitan (Chairman) 4 4 100% Mr. Anand G. Mahindra 4 4 100% Dr. Vishakha N. Desai 4 4 100% Mr. Muthiah Murugappan* N.A. 3 3 100% Dr. Anish Shah** N.A. N.A. N.A. 1 1 100% % of attendance at a Meeting 100% 100% 100% 100% Stakeholders Relationship Committee Attendance Attended through Video Conference  Leave of Absence  Attended in-person            * Appointed as Member of the Committee with effect from 28 th May, 2022. ** Ceased as Member of the Committee with effect from 28 th May, 2022. * Appointed as Member of the Committee with effect from 28 th May, 2022. ** Ceased as Member of the Committee with effect from 28 th May, 2022. STAKEHOLDERS RELATIONSHIP COMMITTEE REPORT FOR THE YEAR ENDED 31 ST MARCH, 2023 Activities of the Committee during the year Frequency Reviewed compliances related to Share Transfer Agent activities of KFin Technologies Limited and Investor Related Compliances Q Review of Investor Grievances Q Approved issuance of new share certificate for transfer of shares to Investor Education and Protection Fund (IEPF), approved transfer of shares to IEPF and related matters A Reviewed measures taken for effective exercise of voting rights by shareholders P Reviewed various initiatives taken by the Company for reducing the quantum of unclaimed dividends and ensuring timely receipt of dividend warrants/ annual reports/ statutory notices by the shareholders of the Company P Reviewed adherence to the service standards adopted by the Company in respect of various services being rendered by the Registrar & Share Transfer Agent (RTA) P Noted release of shares from Mahindra & Mahindra Limited - Unclaimed Securities Suspense Account P Noted status of Legal Case(s) pertaining to shares Q Took note of status of various accounts relating to payment of investor dues Q Took note of the annual audit report submitted by the independent auditors on the annual internal audit conducted on the RTA operations as mandated by SEBI A