MAHINDRA & MAHINDRA LTD. Integrated Annual Report 2023-24 210 Composition and Attendance (in brief): 75% 4* 4 100% Independence Members Meetings Attendance * Dr. Vishakha N. Desai ceased to be a Member of the Committee with effect from 1st May, 2024, upon completion of her tenure as an Independent Director of the Company. The Committee met four times during the year under review on 25th May, 2023, 3rd August, 2023, 9th November, 2023 and 13th February, 2024. The attendance at the Meetings was as under: Name of the Members Committee Meeting Dates and Mode Held during the Year Attended % of attendance of a Member 1 2 3 4 25th May, 2023 3rd August, 2023 9th November, 2023 13th February, 2024 Physical Hybrid Physical Physical Mr. Haigreve Khaitan (Chairman) 4 4 100% Mr. Anand G. Mahindra 4 4 100% Dr. Vishakha N. Desai 4 4 100% Mr. Muthiah Murugappan 4 4 100% % of attendance at a meeting 100% 100% 100% 100% Stakeholders Relationship Committee Attendance Attended through Video Conference Leave of Absence Attended in-person Stakeholders Relationship Committee Report for the year ended 31st March, 2024 Activities of the Committee during the year Frequency Reviewed compliances related to Share Transfer Agent activities of KFin Technologies Limited and Investor Related Compliances Q Review of Investor Grievances Q Approved issuance of new share certificate for transfer of shares to Investor Education and Protection Fund (IEPF), approved transfer of shares to IEPF and related matters A Reviewed measures taken for effective exercise of voting rights by Shareholders P Reviewed various initiatives taken by the Company for reducing the quantum of unclaimed dividends and ensuring timely receipt of dividend warrants/ annual reports/ statutory notices by the shareholders of the Company P Reviewed adherence to the service standards adopted by the Company in respect of various services being rendered by the Registrar & Share Transfer Agent (RTA) P Noted release of shares from Mahindra & Mahindra Limited - Unclaimed Securities Suspense Account P Noted status of Legal Case(s) pertaining to Shares Q Took note of status of various accounts relating to payment of investor dues Q Took note of the annual audit report submitted by the independent auditors on the annual internal audit conducted on the RTA operations as mandated by SEBI A Approved issue of Letter of Confirmation in case of loss of share certificates E Status of Debentures and Commercial Papers Q Frequency A Annually Q Quarterly P Periodically E Event Based
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