MAHINDRA & MAHINDRA LIMITED 12 (vii) On the voting page, enter the number of shares (which represents the number of votes) as on the cut-off date under “FOR/ AGAINST” or alternatively, you may partially enter any number in “FOR” and partially “AGAINST” but the total number in “FOR/ AGAINST” taken together shall not exceed your total shareholding as on the cutoff date. You may also choose the option "ABSTAIN". If the Member does not indicate either “FOR” or “AGAINST” it will be treated as “ABSTAIN” and the shares held will not be counted under either head. (viii) Voting has to be done for each item of the notice separately. In case you do not desire to cast your vote on any specific item, it will be treated as abstained. (ix) Members holding multiple folios/demat accounts shall vote separately for each folio/demat account. (x) You may then cast your vote by selecting an appropriate option and click on “Submit”. (xi) A confirmation box will be displayed. Click “OK” to confirm else “CANCEL” to modify. Once you have voted on the resolution(s), you will not be allowed to modify your vote. During the voting period, you can login multiple times till you have confirmed that you have voted on the resolution. (xii) Corporate/ Institutional Members (i.e. other than Individuals, HUF, NRI, etc.) are required to send scanned certified true copy (PDF Format) of the Board Resolution/ Authority Letter, etc., duly authorising their authorised representative(s) to attend the AGM through VC/OAVM on its behalf and to vote through remote e-voting to the Scrutiniser at his e-mail ID [email protected] with a copy marked to [email protected] and to the Company at [email protected]. It should reach the Scrutiniser & the Company by email not later than Tuesday, 30th July, 2024 (5:00 p.m. IST). In case the authorised representative attends the Meeting, the above mentioned documents shall be submitted before the commencement of AGM. b. In case e-mail ID of a Member is not registered with the Company/ DP(s), then such Member is requested to register/update their e-mail addresses with the DP (in case of Shares held in dematerialised form) and inform KFin at the email ID [email protected] (in case of Shares held in physical form): (i) Upon registration, Member will receive an e-mail from KFin which includes details of E-Voting Event Number (EVEN), User ID and password. (ii) Please follow all steps from Note No. 24 (B) (a) (i) to (xii) above to cast your vote by electronic means. 25. OTHER INSTRUCTIONS: a. In case of any query and/or grievance, in respect of voting by electronic means, Members may refer to the Help & Frequently Asked Questions (FAQs) and E-voting user manual available at the download Section of http://evoting.kfintech.com or contact at [email protected], or Mr. Premkumar Maruturi, Senior Manager - Corporate Registry, KFin at Selenium, Tower B, Plot No. 31-32, Gachibowli, Financial District, Nanakramguda, Serilingampally, Hyderabad, Rangareddy, Telangana – 500 032 or at the email ID [email protected] or on phone No.: 040-6716 1509 or call KFin’s toll free No.: 1800-3094-001 for any further clarifications. b. You can also update your mobile number and e-mail ID in the user profile details of the folio which may be used for sending future communication(s). c. The remote e-voting period commences on Friday, 26th July, 2024 (9:00 a.m. IST) and ends on Tuesday, 30th July, 2024 (5:00 p.m. IST). During this period, Members of the Company, holding shares either in physical form or in dematerialised form, as on the cut-off date i.e. Wednesday, 24th July, 2024 may cast their votes electronically. The remote e-voting module shall be disabled for voting thereafter. Once the vote on a resolution(s) is cast by the Member, the Member shall not be allowed to change it subsequently. A person who is not a Member as on the cut-off date should treat this Notice for information purposes only. d. The voting rights of Members shall be in proportion to their share in the paid-up equity share capital of the Company as on Wednesday, 24th July, 2024 being the cut-off date. Members are eligible to cast their vote only if they are holding shares as on that date. e. Persons holding securities in physical mode and non‑individual shareholders holding securities in demat mode who become Members of the Company after dispatch of AGM Notice but on or before the cut-off date for E-Voting, i.e. Wednesday, 24th July, 2024, may obtain the User ID and Password in the manner as mentioned below: (i) If the mobile number of the Member is registered against Folio No./DP ID Client ID, the Member may send SMS: MYEPWD Folio No. or DP ID Client ID to +91 9212993399. In case of physical holding, prefix Folio No. with EVEN. Example for NSDL: MYEPWD <SPACE> IN12345612345678 Example for CDSL: MYEPWD <SPACE> 1402345612345678 Example for Physical: MYEPWD <SPACE> XXXX1234567890 (XXXX being EVEN) (ii) If e-mail address or mobile number of the Member is registered against Folio No./ DP ID Client ID, then on the home page of http://evoting.kfintech.com, the member may click “Forgot Password” and enter Folio No. or DP ID Client ID and PAN to generate a password. (iii) Member may call KFin toll free number 18003094-001. (iv) Member may send an e-mail request to [email protected]. KFin shall send User ID and Password to those new Members whose e-mail IDs are available. 26. VOTING AT THE AGM: a. The procedure for e-voting during the AGM is same as the instructions mentioned above for remote e-voting since the Meeting is being held through VC/OAVM.
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