MAHINDRA & MAHINDRA LIMITED 11 b. In case e-mail ID of a Member is not registered with the Company/DPs then such Member is requested to register/update their e-mail addresses with the DP (in case of Shares held in dematerialised form) and inform KFin at the email ID einward.ris@ kfintech.com (in case of shares held in physical form) by submitting the ISR forms. Please follow all steps from Note No. 24 (B) (a) (i) to (xii) above to cast your vote by electronic means. 25. OTHER INSTRUCTIONS: a. In case of any query and/or grievance, in respect of voting by electronic means, Members may refer to the Help & Frequently Asked Questions (FAQs) and E-voting user manual available at the download Section of http://evoting.kfintech.com or contact at [email protected], or Mr. Premkumar Maruturi, Senior Manager - Corporate Registry, KFin at KFintech, Selenium Building, Tower B, Plot No. 31 & 32, Financial District, Nanakramguda, Serilingampally, Hyderabad, Rangareddy, Telangana – 500 032, India or at the email ID [email protected] or on phone No.: 040-6716 1509 or call KFin’s toll free No.: 1800-3094-001 for any further clarifications. b. You can also update your mobile number and e-mail ID in the user profile details of the folio which may be used for sending future communication(s). c. The remote e-voting commences on Saturday, 26th July, 2025 (9:00 a.m. IST) and ends on, Wednesday, 30th July, 2025 (5:00 p.m. IST). During this period, Members of the Company, holding shares either in physical form or in dematerialised form, as on the cut-off date Thursday, 24th July, 2025 may cast their votes electronically. The remote e-voting module shall be disabled for voting thereafter. Once the vote on a resolution(s) is cast by the Member, the Member shall not be allowed to change it subsequently. A person who is not a Member as on the cut-off date should treat this Notice for information purposes only. d. The voting rights of Members shall be in proportion to their share in the paid-up equity share capital of the Company as on Thursday, 24th July, 2025 being the cut-off date. Members are eligible to cast vote only if they are holding shares as on that date. e. Persons holding securities in physical mode and nonindividual shareholders holding securities in demat mode who become Members of the Company after dispatch of AGM Notice but on or before the cut-off date for e-Voting, i.e. Thursday, 24th July, 2025, may obtain the User ID and Password in the manner as mentioned below: (i) If the mobile number of the Member is registered against Folio No./DP ID Client ID, the Member may send SMS: MYEPWD Folio No. or DP ID Client ID to +91 9212993399. In case of physical holding, prefix Folio No. with EVEN. Example for NSDL: MYEPWD <SPACE> IN12345612345678 Example for CDSL: MYEPWD <SPACE> 1402345612345678 Example for Physical: MYEPWD <SPACE> XXXX1234567890 (XXXX being EVEN) (ii) If e-mail address or mobile number of the Member is registered against Folio No./ DP ID Client ID, then on the home page of http://evoting.kfintech.com, the member may click “Forgot Password” and enter Folio No. or DP ID Client ID and PAN to generate a password. (iii) Member may call KFin toll free number 1800-3094-001. (iv) Member may send an e-mail request to [email protected]. KFin shall send User ID and Password to those new Members whose e-mail IDs are available. 26. VOTING AT THE AGM: a. The procedure for e-voting during the AGM is same as the instructions mentioned above for remote e-voting since the Meeting is being held through VC/OAVM. b. The e-voting window shall be activated upon instructions of the Chairman of the Meeting during the AGM. c. E-voting during the AGM is integrated with the VC/ OAVM platform and no separate login is required for the same. d. Only those Members/ Shareholders, who will be present in the AGM through VC/OAVM facility and have not cast their vote on the Resolutions through remote e-voting and are otherwise not barred from doing so, shall be eligible to vote through e-voting system in the AGM. e. Members who have already cast their votes by remote e-voting are eligible to attend the Meeting through VC/ OAVM; however, these Members are not entitled to cast their vote again during the Meeting. A Member can opt for only single mode of voting i.e. through Remote e-voting or voting through VC/ OAVM mode during the AGM. 27. The results shall be declared within two working days from conclusion of the Meeting which is within the time stipulated under the applicable laws. The results declared along with the Scrutiniser’s Report will be placed on the website of the Company at https://www.mahindra.com and the website of KFin: http://evoting.kfintech.com immediately after the results are declared and will simultaneously be forwarded to BSE Limited and National Stock Exchange of India Limited, where Equity Shares of the Company are listed and shall be displayed at the Registered Office as well as at the Corporate Office of the Company.
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