Integrated Annual Report 2025-26 242 Additionally, Members who had not registered their e-mail addresses were requested to register/update their email addresses, in respect of electronic holdings with the Depositories through the concerned Depository Participants and in respect of physical holdings with Registrar & Transfer Agent of the Company by following due procedure. The Physical copies of this Postal Ballot Notice, postal ballot forms and pre-paid business reply envelopes were not sent to Members for the Postal Ballot. The Members were provided with the facility to cast their vote electronically through the E-Voting services provided by KFin Technologies Limited (‘e-Voting agency’), on all the resolutions set forth in this Notice. The Board had appointed Mr. Sachin Bhagwat, Practicing Company Secretary (Membership No. ACS 10189) and failing him Mr. Mandar Jog, Practicing Company Secretary (Membership No. FCS 9552), as Scrutiniser for conducting the Postal Ballot through remote E-Voting process in a fair and transparent manner. The Scrutiniser had submitted his report to the Chairman of the Company after completion of scrutiny of the votes. Thereafter, the Voting results along with the Scrutiniser’s Report were intimated to BSE and NSE, where the equity shares of the Company are listed and were also placed on the website of the Company at www.mahindra.com and on the website of e-Voting agency. The results were also displayed at the Registered Office as well as the Corporate Office of the Company. Details of the Special Resolution proposed to be conducted through Postal Ballot No Special Resolution is proposed to be passed through the Postal Ballot as on the date of this Annual Report. Further, the Company may consider passing Resolutions, including Special Resolutions, through Postal Ballot as and when required. XII. ADVISORY TO INVESTORS / SHAREHOLDERS 1. Confidentiality of security details F olio Nos./DP ID/Client ID should not be disclosed to any unknown persons. Signed delivery instruction slips should not be given to any unknown persons. 2. Dealing with Registered Intermediaries M embers should transact through a registered intermediary. In case the intermediary does not act professionally, Member can take up the matter with SEBI. 3. Obtain documents relating to purchase and sale of securities A valid Contract Note/Confirmation Memo should be obtained from the broker/sub-broker within 24 hours of execution of the trade. It should be ensured that the Contract Note/Confirmation Memo contains the order number, trade number, trade time, quantity, price and brokerage. 4. Prevention of Frauds There is a possibility of fraudulent transactions relating to folios which lie dormant. Hence, we urge you to exercise diligence and notify the Company of any change in address, as and when required. 5. Non-Resident Shareholders The non-resident shareholders are requested to notify the following details to the Company in respect of shares held in physical form and to their depository participants in respect of shares held in the dematerialized form: • Indian address for sending all communications, if not provided earlier. • Change in their residential status on return to India for permanent settlement. • Particulars of bank account maintained with a Bank in India, if not furnished earlier. • RBI permission reference number with the date to facilitate credit of dividend in their bank account.
RkJQdWJsaXNoZXIy NTE5NzY=